- Tender Specifications: Complete Guide to Accessing All Tender Details

Introduction

Tender Specifications is one of the most important tools in Tenders Alerts, providing quick and comprehensive access to all vital tender details. Through this feature, you can access contact information, quantity tables, attachments, evaluation criteria, inquiries, and submitted proposals - all from one place.

What are Tender Specifications?

Tender Specifications is a set of buttons and tools that appear on the tender details page, allowing you quick access to:

• Contact Information: Communication details with the issuing entity
• Summary: Tender summary and requirements
• Quantity Tables: Bill of Quantities and technical specifications (BOQ)
• Specifications Viewer: Technical Specifications Document (TSD) viewer
• Attachments: Tender files and documents
• Evaluation Criteria: Proposal evaluation criteria
• Inquiries: Competitors' questions and answers
• Proposals & Awards: Submitted proposals and award results
• Tender Details: Original data from Etimad platform

Tender Specifications Interface

Compact View

In the default view, buttons appear compactly with icons only:

Buttons appear in different colors to distinguish each type of information:

• Blue: Contact information and summary
• Purple: AI-powered smart summaries
• Green: Quantity tables
• Indigo: Technical specifications viewer
• Orange: Attachments
• Violet: Evaluation criteria
• Sky: Inquiries
• Emerald: Proposals and awards
• Amber: Raw details

Expanded View

When expanding the section, buttons appear vertically with descriptive text:

Contact Information

What is Contact Information?

Contact information contains:

• Name of the person responsible for the tender
• Phone number
• Email address
• Address
• Working hours

Accessing Contact Information

1. Click on the "Contact Information" button (blue icon)
2. A popup window will open displaying all contact information
3. You can copy the information or contact directly

Benefit: This information is essential for communicating with the issuing entity for inquiries or follow-up.

Summary

The summary contains the tender summary as provided by the issuing entity, including:

• Project description
• Basic requirements
• Scope of work

Benefit: Provides a quick overview of the tender and its basic requirements.

Quantity Tables (BOQ)

What are Quantity Tables?

Bill of Quantities (BOQ) are detailed tables containing:

• List of required materials and services
• Specified quantities for each item
• Technical specifications
• Units of measurement

Accessing Quantity Tables

1. Click on the "Quantity Tables" button (green icon)
2. A window will open displaying all tables
3. You can:
   • View tables interactively
   • Search within tables
   • Export tables to Excel
   • Print tables

Important Note: Access to quantity tables requires an active subscription.

Technical Specifications Viewer (TSD Viewer)

The technical specifications viewer provides:

• Interactive Display: View specifications document interactively
• Easy Navigation: Navigate between pages and sections
• Zoom In/Out: For better visibility
• PDF Download: Download the document as a PDF file

Available on: Desktop devices only (not available on mobile phones)

Attachments

Types of Attachments

Attachments may include:

• Technical specifications documents
• Engineering drawings
• Contract templates
• Additional documents

Viewing Attachments

1. Click on the "Tender Attachments" button (orange icon)
2. A list of all attachments will appear
3. You can:
   • Preview attachments
   • Download attachments
   • View file information (size, type, date)

Evaluation Criteria

What are Evaluation Criteria?

Evaluation criteria are the standards used by the issuing entity to evaluate proposals, including:

• Technical criteria
• Financial criteria
• Experience criteria
• Relative weights for each criterion

Accessing Evaluation Criteria

Benefit: Understanding evaluation criteria helps you prepare a strong proposal that meets the issuing entity's requirements.

Inquiries

What are Inquiries?

Inquiries are questions posed by competitors to the issuing entity, along with their official answers.

Viewing Inquiries

Inquiries are displayed with:

• Counter: Shows the number of available inquiries
• Date: Date of question and answer
• Content: Question and official answer

Benefit: Inquiries provide important clarifications that may affect proposal preparation.

Proposals and Awards

What are Proposals and Awards?

After tender closing, information appears about:

• Submitted Proposals: List of competing companies
• Proposal Values: Financial values submitted
• Technical Compliance: Whether the proposal is technically compliant or not
• Award: Winning company and award value

Viewing Proposals and Awards

Available information:

• Company name
• Proposal value
• Technical compliance status
• Award status
• Final award value

Benefit: Studying previous proposals helps you understand the level of competition and appropriate pricing.

Tender Details

What are Tender Details?

Tender details are the original data as received from the Etimad platform, without any processing or formatting.

Accessing Tender Details

When to use it?

• When needing very detailed information
• To verify original data
• When there's a discrepancy in displayed information

Practical Examples

Example 1: Preparing to Submit a Proposal

Goal: Gather all necessary information to prepare a technical and financial proposal

Steps:

1. Start by reading the summary to understand the tender
2. Review evaluation criteria to know assessment requirements
3. Open quantity tables and export them to Excel
4. Review inquiries for additional clarifications
5. Save contact information for communication when needed
6. Download all attachments for reference

Example 2: Studying Competition

Goal: Understand the level of competition and pricing in similar tenders

Steps:

1. Search for similar completed tenders
2. Open the Proposals and Awards section
3. Review:
   • Number of competing companies
   • Range of submitted prices
   • Final award value
   • Percentage of technically compliant proposals

Example 3: Verifying Technical Specifications

Goal: Ensure understanding of all required technical specifications

Steps:

1. Open the Technical Specifications Viewer (TSD Viewer)
2. Read specifications interactively
3. Open quantity tables for precise details
4. Review attachments for drawings and plans
5. Download PDF document for later reference

Tips for Effective Use of Tender Specifications

1. Start with the Summary

• Use the summary for a quick overview
• Saves time in understanding the basic tender
• Helps make an initial decision about participation

2. Review Evaluation Criteria First

• Before preparing the proposal, understand how it will be evaluated
• Focus on criteria with higher weights
• Ensure all mandatory requirements are met

3. Don't Ignore Inquiries

• Inquiries may contain important clarifications
• Answers may change your understanding of requirements
• Review them even if you're confident in your understanding

4. Export Quantity Tables Early

• Export tables to Excel as soon as they're available
• Start pricing and analysis early
• Keep a backup copy

5. Save All Attachments

• Download all attachments in an organized folder
• You may need them for offline reference
• Some attachments may be deleted or updated later

6. Use Tender Details for Verification

• When in doubt about information, review tender details
• Useful for obtaining additional information not displayed
• Helps resolve discrepancies

Restrictions and Permissions

Content Available to Subscribers Only

Some content requires an active subscription:

• Quantity Tables: Viewing and exporting
• Technical Specifications Viewer: Interactive viewing
• PDF Download: Downloading specifications document

Content Available to Everyone

Available to all users:

• Contact information
• Regular summary
• Attachments (view only)
• Evaluation criteria
• Inquiries
• Proposals and awards (after closing)

Technical Limitations

• Technical Specifications Viewer: Available on desktop devices only
• PDF Download: May take time for large tenders
• Quantity Tables: May be large in size when exported

Integration with Other Features

Save and Follow-up

You can:

• Save the tender to favorites
• Add private notes
• Set reminders
• Share the tender with the team

Export and Print

Available for export:

• Quantity tables to Excel
• Specifications document to PDF
• Tender information to file

Advanced Search

You can search in:

• Quantity tables content
• Specifications text
• Inquiries and answers

Frequently Asked Questions

Why don't all buttons appear for some tenders?

Buttons only appear if the information is available. Some tenders may not contain all types of information.

Can I access quantity tables without a subscription?

No, access to quantity tables requires an active subscription. You can subscribe to get full access.

What do I do if attachments don't load?

Make sure:

• Your internet connection is stable
• Browser is updated
• No extensions blocking downloads If the problem persists, contact technical support.

Are inquiries available for all tenders?

Inquiries are only available for tenders from the Etimad platform that have recorded inquiries.

How long does information remain available after tender closing?

All information remains permanently available in the Tenders Alerts archive, even after deletion from the Etimad platform.

Can I export all information at once?

Yes, you can export basic tender information. Quantity tables are exported separately.

Conclusion

Tender Specifications in Tenders Alerts is a comprehensive tool that provides:

• Quick Access: To all tender details from one place
• Tight Organization: Information organized by type and importance
• Time Saving: Getting information without lengthy searching
• Decision Support: Complete information for making informed decisions
• Comprehensive Analysis: Tools for studying competition and pricing

Start using Tender Specifications today to improve your work efficiency and increase your chances of winning tenders!