- Tender Analysis

Analysis of tenders is the process of examining and evaluating bids submitted by competitors in a tender to determine the best offer technically and financially according to the criteria set in the tender documents. This step is considered one of the most important stages of the tender process as it ensures the selection of the most suitable offer for project execution.

Stages of Tender Analysis

1. Initial Review: Ensuring all bids meet the basic requirements, such as the submission of the required documents and guarantees.
2. Technical Evaluation: Examining the technical aspects of the offer, such as material quality, technical specifications, and past experience.
3. Financial Evaluation: Analyzing the cost of the offers and comparing them with initial estimates and total costs.
4. Final Comparison: Combining technical and financial results to determine the most efficient offer.

Tools for Tender Analysis

1. Checklists: Used to evaluate the fulfillment of tenders' terms and specifications.
2. Financial Analysis Software: To identify the competitiveness of prices and their suitability to estimated costs.
3. Evaluation Models: Includes tables and standardized criteria for scoring and determining the best offer.

Importance of Tender Analysis

1. Selecting the Most Suitable Offer: Achieving a balance between quality and cost.
2. Enhancing Transparency: Documenting all steps to avoid complaints or disputes.
3. Risk Reduction: Excluding offers that might have financial or implementation risks.

Challenges in Tender Analysis

1. Lack of Clarity in Bids: Inaccurate bids may lead to difficulty in evaluation.
2. Time Pressures: In some cases, tight schedules can hinder accurate assessment.
3. Technical Complexities: Complex projects require significant expertise to analyze technical aspects.

Its Role in Tenders

• Identifying the offer that provides the best value for money.
• Improving efficiency in selecting contractors or suppliers.
• Ensuring the announcing party's commitment to the criteria set in the tender documents.

Tender analysis is considered the cornerstone for making a decision to award the project, as it ensures achieving the desired objectives at the highest level of efficiency and quality.