- Can the Bid Be Modified After Submission in a Tender?

Yes, in some cases, a bid can be modified after submission in a tender, but this depends on the terms and conditions of the tender set by the announcing authority. Here are the details on how and when modifications are possible:

1. Modification Grace Period

• Some tenders allow participants a specific timeframe to modify submitted bids before the deadline, during which modifications to the technical or financial bid can be made as needed.
• Be sure to review the tender terms to know if this period is available and specified.

2. Modifications Through the Electronic Platform

• If the tender is managed through an electronic platform like the "Etimad" platform in Saudi Arabia, you can modify the bid directly on the platform until the submission deadline.
• The platform may include easy options for updating the technical or financial bid before closing.

3. Obtaining Approval from the Announcing Authority

• In some instances, if you wish to modify the bid after submission, you may need to submit a formal request to obtain approval from the announcing authority, especially if the submission deadline is approaching or has passed.
• The authority's approval of modifications generally adheres to its policies, based on competitiveness and transparency standards.

4. Cancelling the Bid and Submitting a New One

• If direct modifications are not possible, you can sometimes cancel the submitted bid and submit a completely new one (if the tender's terms allow for bid cancellation and resubmission).
• Ensure to follow the cancellation and submission procedures correctly and accurately.

5. Submission Deadline

• After the bid submission deadline has passed, no modifications can be made to the submitted bid. Therefore, it is advised to thoroughly review the bid before submission to ensure its accuracy and compliance with all requirements.

Tips to Ensure Bid Accuracy

• Comprehensive Review: Make sure to proofread all parts of the bid before submission, especially the technical specifications and financial costs.
• Communication with the Announcing Authority: If you have inquiries or need clarifications, contact the announcing authority before submitting the bid to ensure full compliance with requirements.

By following these guidelines, you can submit a comprehensive bid and minimize the need for modifications after submission. Always remember to read the tender terms carefully to ensure you are fully aware of all details related to submission and modification.