- Project Specifications

Project specifications are a set of detailed descriptions outlining all the technical and operational requirements of a project or service required in the tender. Specifications are a key tool to ensure that submitted proposals meet the exact and efficient needs of the announcing party.

Project specifications include the following aspects:

1. Technical Description: Details about the characteristics of the required products or services, such as the materials used, dimensions, performance, and durability.
2. Operational Requirements: Conditions that must be met to ensure the efficient operation of the product or service.
3. Standard Criteria: Such as quality certifications, safety, or compliance with national or international specifications.
4. Timeline: Setting delivery dates or execution periods.
5. Maintenance and Support Conditions: If the services require follow-up after execution.

Precise specifications are an integral part of tender documents, providing suppliers and contractors with a clear map of what is expected. On the other hand, specifications help the announcing party to evaluate proposals easily and effectively.

Preparing Project Specifications:

• Specifications should be comprehensive and clear to avoid any ambiguities that may affect the execution process.
• They are prepared in collaboration with technical experts to ensure they meet the project needs.
• Avoid vague or inaccurate specifications, as they may lead to problems during execution or exclusion of qualified proposals.

Importance of Project Specifications:

1. Ensure Quality: Confirm that the products or services provided meet expectations.
2. Competitiveness: Help suppliers to submit proposals that reflect their true capabilities.
3. Reduce Conflicts: By precisely defining all aspects related to the project.

If there are any modifications to the project specifications after the tender documents are issued, all participants must be formally notified to ensure the fairness of the process. Specifications should also be flexible enough to adapt to technical developments while maintaining the essential required standards.