- Tender Documents

Tender documents are a set of documents prepared by the announcing entity and provided to suppliers and contractors interested in participating in the tender. These documents contain all the details and conditions that applicants must adhere to when preparing and submitting their bids.

Tender documents typically include the following elements:

• Project Description: Detailed information about the project or required service.
• Technical Conditions: The technical requirements that the bid must comply with.
• Financial Conditions: The tender's financial framework, including the estimated budget and payment terms.
• Contract Conditions: The legal clauses that govern the relationship between the announcing entity and the tender winner.
• Required Forms: Such as the bid submission form and guarantee forms (initial and final).
• Bill of Quantities: A list of required items with their estimates.

Tender documents provide a clear framework that ensures all participants understand the project's requirements, reducing the likelihood of submitting non-compliant or incomplete bids. They also help the announcing entity to evaluate bids in an organized and objective manner.

Preparing tender documents requires great precision, as any loopholes or ambiguities can disrupt the entire process. For instance, if conditions are vague or incomplete, it may lead to objections from competitors or even the cancellation of the tender.

Tender documents are usually distributed after a nominal fee is paid, determined by the announcing entity. Currently, these documents can be obtained electronically through platforms such as the Manafis Etimad platform, facilitating the process and saving time.

Tender documents are considered a legally binding part of the final contract between the announcing entity and the tender winner. Therefore, applicants must review them carefully and ensure their bids comply with all the conditions and specifications contained therein.